To-Do List

🎯 Nine Views Of One List

There is only ever one list. The chips across the top are different questions asked of it, not different lists.

🎯 Focus is the one worth understanding, because it is the default and it is not simply "everything". A to-do appears in Focus if any one of these is true: it is starred; it is due today or already overdue; its urgency is Urgent; its importance is Critical; or both ratings are High or above. Nothing else gets in.

The two middle ones stand on their own — an Urgent to-do reaches Focus even if its importance is Low, and a Critical one does even if it is in no hurry. Top rating on either axis is always enough, with or without a date.

There is exactly one way out again: checking Stop Showing After Due Date on the to-do itself. That is for the things that could only have been done on the day — a class, a game, an appointment — and once the date has passed it leaves Focus and Overdue for good, whatever it is starred or rated. It beats all five routes above, which is the point of it; nothing else does.

It never hides anything early, and it never hides an undated to-do — only one whose day is behind you. 📋 All still shows it, so nothing becomes unreachable, and the daily summary stops listing it too.

⏰ Overdue is past due and still open. 📅 Today is due today. 🌅 Tomorrow is due tomorrow. ❗ High Priority is anything marked ASAP, Urgent, Important or Critical, with or without a date. ★ Starred is only what you pinned by hand. 📋 All is everything still open. ✓ Done is your history — completed and skipped. ↻ Repeat is everything that repeats, whatever it is due and whatever else is switched on.

Focus, Overdue, Today, Tomorrow, High Priority and Starred are meant to be short, so they show everything at once with no pager. All, Done and Repeat can run long, so those page — 50 at a time unless you change Rows Per Page.

The list dropdown, beside the search box, narrows any view to one list. Tapping a chip is a fresh start: it clears the search box and the list filter, so a view always shows exactly what its name says.

⚡ Adding In One Line

Type and press Enter. That is the whole thing — the row appears before the server has even been asked, so you can add five things with five Enters without waiting once. Press n anywhere on the page to jump to the box.

Urgency, Importance and List sit right underneath it. Urgency and Importance go back to Medium after each add — a priority left over from the last to-do would apply silently to the next one. The List deliberately stays put, because you usually add several things to the same one.

✎ More Details… (or Shift+Enter) opens the full form before the to-do is created, carrying over whatever you have already typed. That is the only way to set a due time, notes, a link or a repeat at creation, instead of adding a plain one and going back to edit it.

⌨ Shorthand In The Add Box

The add box reads shorthand as you type, and chips underneath show what it understood — silently swallowing part of what you wrote would be worse than not parsing it at all.

u4 urgent · u3 high · u2 medium · u1 low — and the same with i for importance, where i4 is critical and i3 important. !! sets both to maximum at once.

#Health picks a list — the start of the name is enough, and where two lists start alike the first one wins, so the chip underneath tells you which. tdy, tmr, a weekday like fri, or a date like 8/20 set the due date — a bare date always means the next one, so 1/2 typed in December means next January. ★ stars it.

Shorthand only counts as a whole word on its own, so ordinary text is safe. The older !u4 spelling still works. To keep a literal — an actual #hashtag in the title — put a \ in front of it.

🏷 Urgency and Importance Pills

Every to-do carries two separate ratings, and that is the point: urgent and important are not the same thing. A leaking pipe is urgent; a will is important.

A row shows a pill for each rating that is above Medium: ASAP or Urgent, and Important or Critical. ASAP and Important are orange, the top level magenta. A Medium or lower rating shows no pill.

The color of the stripe at the left of the row comes from the two multiplied together, across nine bands from grey to magenta, so something genuinely critical stands out from something merely noisy.

Click a pill (or press and hold it) to change either rating on the spot. It saves as you pick and stays open, so you can set both. A row with no pill is changed in its editor.

✋ Everything You Can Do From A Row

You rarely need to open a to-do. Three targets on the row itself:

The code pill → urgency and importance. The list name → move it to another list. Anywhere else on the row → the full quick-actions menu.

The two pills open on a single click. The row itself takes a double-click instead, so that a plain click is still free to select the text you are reading. And all three answer a press and hold — with a mouse or a finger, whichever you reach for. The ⋮ button opens the same menu as the row, in one tap.

That menu holds: Complete (or Mark Not Done); Today, Tomorrow, +1 Week, +1 Month and No Due Date for the due date; ★ Star; Move to List…; ⏭ Skip (a repeating to-do only); ✎ Edit for the full form; and 🗑 Delete.

The four date buttons all count from today, not from the date the to-do is currently carrying — so +1 Week on something three months overdue means next week, never a date still in the past. +1 Month on the 31st lands on the last day of the next month when that month is shorter.

Move to List… files the to-do under a different list — the same thing clicking its list name does. It offers every list you have, — No list —, and ＋ New List… if the right one does not exist yet.

Skip is not Delete and not Done. It means "this one passed and I did not do it" — it is for one occurrence of a repeating to-do, and it leaves the series running. Delete on a repeating to-do deletes the whole series; the completed ones stay in Done.

✓ Checking Off, And Undo

Check the box and it saves at once — a message says Completed “…”, then the row fades out after a moment so the list stays down to what is left.

An Undo button sits in the message at the bottom for ten seconds. Past that, open ✓ Done and uncheck it to bring it back; nothing is lost.

The counter under the search box tracks how many you have finished today.

Prefer completed items to stay put instead of fading? Options & Filters → Keep Completed Items In Place.

↻ Repeating To-Dos

Open a to-do and set Repeat to Daily, Weekly, Days of the week, Monthly (on a date, a weekday of the month, or the last day) or Yearly (add more dates with Add Date). Ends picks Never, On a date or After a number of times. A repeating to-do takes up one row, not forty: the list shows the earliest one you have not dealt with yet — so if you missed Monday, Monday is what you see, not Wednesday.

Completing or skipping it brings the following one forward automatically. ⏭ Skip passes on a single occurrence without breaking the series.

A repeating row says how in words, as the qHUB app does: Every Tue, Thu until Dec 31, Every month on the 3rd Tuesday, Every 2 weeks on Mon. The same words sit under Repeat inside the editor, so the row and the panel always say the same thing. It prints too. Prefer a bare ↻? Options, Filters, Lists & Sharing → Show Repeat Interval; the tooltip keeps the rule either way.

The ↻ Repeat chip shows everything that repeats, in one place. Like every chip it clears the search box and the list filter on the way in, and unlike every other one it also overrides Show To-Do’s Older Than One Year — a view whose whole point is completeness has no business being quietly shortened.

It lists one row per repeating to-do, not one per repeat rule. A rule whose dates have all run out has nothing left to list, so the line under the chips says how many of those you have rather than leaving them out in silence. Open any to-do and set Repeat again to restart one.

Every one of those dates does exist — they have to, or reminders could not fire for them — they are just folded into a single row. To see them all, Options, Filters, Lists & Sharing → Show Every Occurrence Of A Repeating To-Do. ✓ Done always lists every occurrence you completed; that is your history.

Monthly on the 29th, 30th or 31st falls back to the last day of any shorter month, and 29 February falls back to the 28th in a non-leap year — so a to-do never quietly skips a whole month.

Each one reminds you on its day like any dated to-do, with the same reminders before it and the same nag (see 🔔 Reminders). They belong to the whole series, whichever occurrence you set them on.

For a repeat you simply cannot do late — a weekly game, a class, a trash pickup — check Stop Showing After Due Date on it. The occurrence you missed stops following you around the moment its day is over, and next week's still turns up on time. Save it with Save Series and it sticks for good.

Editing a repeating to-do has Save Series (this and every later one; completed ones are left alone) and, at the end of the form, Save Just This One. If you change how it repeats, only Save Series is offered — a single occurrence cannot carry its own repeat rule.

🗂 Grouping, Sorting And Finding

Options, Filters, Lists & Sharing — the panel above the list — holds how the list is arranged, and it is remembered on every device you log in on. It is also where your lists live: rename them, color them, archive them, and share one with somebody else.

Group By → When It's Due splits the list as qHUB does: Missed, then one heading per day (Today and Tomorrow marked), then No Due Date, then Paused. Every heading collapses, and stays collapsed next time.

Or group by List, Urgency or Importance instead. Color By can key the stripe to urgency alone, importance alone, or turn color off.

Show To-Do’s Older Than One Year is off to begin with, so a long-lived list opens as what is still live. Turn it on to see everything again. A to-do counts as old only when everything about it is more than a year back — so one you wrote down two years ago but dated for next Tuesday stays exactly where it is, and so does anything you finished recently.

Leaving it off can withhold a great many at once, and it tells you how many: the count sits under the search box with a show them button that turns it straight back on. Nothing is deleted, the chips count what you can actually see, and 🖨 Print, 📥 CSV and 📧 Email all send the same list you are looking at.

↺ Reset puts every option back and re-opens collapsed groups. It only appears once something is actually off its default.

Search looks at the title and the notes, so a word you only wrote in the notes still finds it. While a search is running every group opens, so a match can never sit hidden inside a heading you had folded away — and the groups you collapsed go straight back to how you left them when you clear the box. You can still fold a heading away mid-search; that one is forgotten with the search.

Press Esc in the search box to empty it.

🔔 Reminders

Once a day you get a digest — what is overdue, what is due today, what is coming up, and anything urgent — by push, email, or both. Choose which, and what hour it arrives, on Notifications.

Every to-do with a date also reminds you when it's due: at its time, or at your Default Reminder Time (11:00 AM unless you change it on Notifications) when it has none. Press + Add beside Advance Reminders in the editor for up to four more before it, like "1 day before" or "15 minutes before", and tick When overdue, nag me every day until it's done. Choose No alert (list only) for Alert and that to-do never reminds you; it still appears in the daily digest. A to-do with no date has no reminders.

These are the same reminders the qHUB app rings. While you use qHUB, the phone delivers them and this site sends none of its own; if the phone hasn't synced for a day, the site sends them again, by push and email (the daily nag by push only).

Also on that page: how many days ahead counts as "coming up", how often an overdue item nags you again, and whether urgent to-dos are mentioned even on a day with nothing due. Do Not Disturb hours silence push only — email still arrives, because a silenced email is just a lost one.

📴 It Works With No Signal

This page is built to be used on a train. Check things off, change priorities and lists, set due dates, add new to-dos, delete — all of it works with no connection.

Changes waiting to go up are marked ⏳ Waiting to sync, with a banner counting them, and they are stored on this device. They upload by themselves the moment you are back — even if you closed the tab in between. Nothing is held in memory and lost.

Opening the full editor, and emailing or printing the list, need a connection. 📥 Download CSV does not — it is built from what is already on your screen.

Email, print and CSV all live at the bottom of Options, Filters, Lists & Sharing.

👥 Sharing A List

A list can be shared with one other person, and you both then see the same list. Either of you can add to it, check things off, change them or delete them.

Open Options, Filters, Lists & Sharing — the panel just above your to-dos — find the list under Lists & Sharing, and press Share beside it. You can only pick someone already on your Contact List, and they have to accept first — nothing of yours is visible to them until they do. Their answer turns up as a card at the top of this page.

A shared list is marked 👥 Shared wherever lists are listed, and its chip on each row carries the 👥 too. To-dos the other person added say Added by and their name, so it is always clear whose is whose.

Two things stay with whoever started them. Only the person who made the list can rename it, re-color it, share it or delete it — and only the person who added a to-do can move it to a different list. Everything else either of you can do.

By default a shared list joins both your reminders, so either of you gets the nudge, and you each get a notification when the other adds or finishes something. Press Sharing… beside the list to turn either off — your choice only affects you.

Stop Sharing (or Leave This List, if it is not yours) ends it at any time. Nobody loses anything: whatever each of you added stays yours, it simply stops being in that list. That is also why a shared list cannot be deleted until you stop sharing it.